Assigning Roles in Property Management

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Property management is a critical aspect of owning and operating multi-family real estate. It involves a wide range of tasks, from collecting rent and handling tenant issues to maintaining the property and ensuring legal compliance. This article will guide you through the process of assigning roles in property management, whether you decide to manage the property yourself or hire a property management company.

Understanding the Role of a Property Manager

A property manager is responsible for the day-to-day operations of a property. This includes marketing the property, screening and selecting tenants, setting and collecting rent, coordinating property maintenance and repairs, handling tenant complaints and evictions, and ensuring compliance with local, state, and federal housing laws.

Identifying Tasks and Responsibilities of a Property Manager

The tasks and responsibilities of a property manager can be extensive and varied. They include:

• Marketing and Tenant Selection: This involves advertising the property, showing it to prospective tenants, screening applicants, and selecting tenants. It also includes preparing and executing lease agreements.

• Rent Collection: The property manager is responsible for setting the rent level, collecting rent from tenants, and adjusting the rent as necessary.

• Maintenance and Repairs: The property manager must ensure that the property is in good condition. This involves coordinating routine maintenance, arranging for repairs when necessary, and dealing with emergencies.

• Tenant Relations: The property manager is the point of contact for all tenant issues. This includes handling complaints, managing conflicts, and dealing with evictions.

• Legal Compliance: The property manager must ensure that the property and its operations comply with all relevant laws. This includes housing standards, rent control regulations, and tenant rights laws.

Deciding When to Hire a Property Management Company

If you own a large multi-family property or multiple properties, or if you live far from your rental property, you may find it beneficial to hire a property management company. A property management company can handle all the tasks and responsibilities of property management, freeing you up to focus on other aspects of your real estate investment.

Evaluating a Property Management Company

When hiring a property management company, it's important to do your due diligence. Look for a company with a good reputation and a track record of success in managing similar properties. Ask for references and check them. Discuss the company's fee structure and make sure you understand what services are included in the fee and what services are extra. Finally, make sure you feel comfortable with the company's communication style and responsiveness.

In conclusion, property management is a vital aspect of multi-family real estate investing. Whether you choose to manage the property yourself or hire a property management company, understanding the roles and responsibilities involved in property management is key to your success as a real estate investor.